As you know, Infraspeak has been empowering our clients with tools to manage their operations efficiently. The new Budget Management module is a crucial addition, building upon the foundation laid by Cost Management and Economic Analysis. With this article, you'll learn how to use Infraspeak's Budget Management.
TABLE OF CONTENTS
1. How to access
- Access Budget Management Add-on directly via the main menu on the left.
2. Key Workflows and User Actions
2.1 Creating a New Budget:
- Click on "Create budget."
- Define the Budget Target Value (the total expected cost).
- Define the Budget Period by selecting a Start Date and End Date.
- Select the Costs that should be included in this budget. Users can combine costs from the following sources: cost center, association (Work Orders, Planned Jobs, added to assets, other actions), Client, Building, Cost type (materials, services, labour, other costs).
- Specify who should be notified when budget thresholds are reached and define the notification rules (e.g., notify User A when 75% of the budget is spent, notify User B 5 days before the end of the period).
- Save the budget.
2.2 Viewing and Managing Budgets:
- Navigate to Settings > Budgets.
- Users will see a list of all created budgets with key information (e.g., name, period, current spend, remaining budget).
- Clicking on a specific budget will open a detailed view with more information and options to edit or delete.
2.3 Monitoring Budget Progress:
- Within the detailed budget view, users will see a visual representation (e.g., a progress bar or chart) comparing the actual costs incurred against the budget target.
- Key metrics like the percentage of budget spent and the remaining budget amount will be displayed.
2.4 Managing Notifications
Users can edit the notification rules associated with each budget from the detailed budget view.
2.5 Exporting Cost Lists
Within the budget modal, on the top there will be an option to export a list of all the individual costs that have contributed to the current budget spend.
